The 10 Generally Accepted Privacy Principles

The privacy principles are based on key concepts from local, national, and international privacy laws, regulations, and guidelines, as well as widely-recognized good business practices. These privacy principles can be used by an organization to proactively address the challenges in establishing and maintaining privacy programs and risks. The ten generally accepted privacy principles that are essential to the proper protection and management of personal information are:

  1. Management. The entity defines, documents, communicates, and assigns accountability for its privacy policies and procedures.

  2. Notice. The entity provides notice about its privacy policies and procedures and identifies the purposes for which personal information is collected, used, retained, and disclosed.

  3. Choice and consent. The entity describes the choices available to the individual and obtains implicit or explicit consent with respect to the collection, use, and disclosure of personal information.

  4. Collection. The entity collects personal information only for the purposes identified in the notice.

  5. Use, retention, and disposal. The entity limits the use of personal information to the purposes identified in the notice and for which the individual has provided implicit or explicit consent. The entity retains personal information for only as long as necessary to fulfill the stated purposes or as required by law or regulations and thereafter appropriately disposes of such information.

  6. Access. The entity provides individuals with access to their personal information for review and update.

  7. Disclosure to third parties. The entity discloses personal information to third parties only for the purposes identified in the notice and with the implicit or explicit consent of the individual.

  8. Security for privacy. The entity protects personal information against unauthorized access (both physical and logical).

  9. Quality. The entity maintains accurate, complete, and relevant personal information for the purposes identified in the notice.

  10. Monitoring and enforcement. The entity monitors compliance with its privacy policies and procedures and has procedures to address privacy related complaints and disputes.

(This information is derived from the document titled, “Generally Accepted Privacy Principles,” written by the Privacy Task Force of the American Institute of Certified Public Accountants, Inc. and Canadian Institute of Chartered Accountants, copyright 2009. Kerry Shackelford has been a member of the PTF since its formation in 2001.)


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